Bidder Registration: General Information for Bidders

The district maintains bidder lists for only those goods and services we purchase frequently or in large quantities.

If your company is a computer hardware or software provider, note that there are no commodity codes listed for these items. The district purchases computers, peripherals, software and various other technology items under contracts or programs established by the state of Texas. For more information, visit the Texas Building and Procurement Commission website.

There is also currently no bidder list maintained for office supplies because the district obtains such items via contracts competitively bid by the U.S. Communities Government Purchasing Alliance. For more information, visit their website at www.uscommunities.org.

If your company is an architectural, engineering, or construction management firm, there are no commodity codes listed on our website for these services. Contact Facilities Management at 972/860-7760 for more information and to request an interview.

Frequently Asked Questions:
Will I need to register separately for each commodity if my company provides more than one of the commodities listed?
No. You will need to complete the registration process only once. Once the registration process is completed, you will have the opportunity to register for additional commodities.


Does the district actively seek to do business with minority-owned and women-owned businesses?
Yes. Our Business Diversity Program strives to give minority-owned and women-owned business enterprises (M/WBEs) the opportunity to provide goods and services directly or indirectly to the district.


Does the district require bidders to provide bonding?
Yes. Construction contracts require the following bonds:
  • 5% bid bond from each bidder for all construction projects.
  • 100% payment bond from only the successful bidder for construction contracts of $25,000 or more.
  • 100% performance bond from only the successful bidder for construction contracts of $100,000 or more.
  • Some multi-year service contracts also require bid bonds valued as specifically defined in the bid documents.
  • A cashier's check may be substituted for a bid bond.


Does the district require bidders to provide insurance?
Yes. Companies working on our premises or making deliveries to district sites must carry both liability and workers' compensation insurance in amounts specified in the bid documents or as required by law.
Important Legal Information:
  • Litigation is subject to the laws of the state of Texas with venue in Dallas County.


  • It is unlawful to offer, give, agree to give to any person, or solicit, demand, accept or agree to accept from another person, a bribe or unlawful gift, benefit, advantage, gratuity, payment or an offer of employment in connection with or arising from the procurement process.


  • In awarding contracts, the district does not discriminate because of race, color, age, national origin, religion, sex, disability, sexual orientation or any other characteristic protected by law.


  • The district requires its vendors to be equal opportunity employers and to comply with all applicable federal, state and local laws, ordinances, rules and regulations regarding contracting and employment practices.


  • Venders may be required to provide information showing financial and resource capabilities. The district may conduct investigations and reference checks as deemed necessary to determine the ability of a company to provide the specified goods and services. Information submitted is not confidential and is subject to the State of Texas Open Records Act.


  • Venders must disclose:
    1. If any of its employees, officers, directors, subcontractors or agents are members of the board of trustees or an employee of the district; and
    2. If the owner or operator of the company has ever been convicted of, or is currently charged with, a felony.
    3. Persons submitting a response to this solicitation must comply with all applicable laws, ordinances and regulations including the provisions of the State of Texas Government Code Chapter 176. As applicable, the person submitting the response must complete and submit a Conflict of Interest Questionnaire form CIQ, in a format approved by the Texas Ethics Commission. The form is to be sent to the Vice Chancellor of Business Affairs, Records Administrator, District Service Center, Dallas County Community College District, 4343 IH-30, Mesquite, Texas, 75150. A copy of the form can be found at the Texas Ethics Commission web site.

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© 2014 Dallas County Community College District.