2021 - 2022 Catalog
Standards for Satisfactory Academic Progress (SAP) for 2021-2022
Due to COVID-19 status, visit https://www.dallascollege.edu/pc/fa/fa-news/pages/covid-19.aspx
The Dallas College is required by law to formulate standards to measure a student's progress toward completion of a program of study while receiving financial assistance through federal, state or institutional student aid programs by applying both qualitative and quantitative measurements to academic work [34 CFR 668.34]. To comply with applicable laws and accreditation standards, Dallas College has developed a policy describing Satisfactory Academic Progress (SAP) for both applicants and recipients of student financial aid. The following SAP policy measurements became effective August 24, 2020. These measurements shall be used to determine student eligibility for all need-based and Federal Title IV financial assistance, unless the terms of a particular grant or funding source state otherwise. All current and returning students to Dallas College, after a lapse of one semester or longer, will be re-evaluated under the current SAP policy. Satisfactory Academic Progress is measured at the end of each payment period of enrollment. Some financial aid programs have specific requirements. In those instances, the program requirements will supersede the general SAP policy stated here.
Each financial aid applicant must select a primary program of study on eConnect (login required) prior to receiving financial aid payments. A student can receive a retroactive financial aid payment for a prior term within the payment period only if he or she had a program of study selected or a degree program through Admissions for that particular payment period of enrollment. Students may not be allowed financial aid funding for multiple changes of programs for the purpose of extending financial aid eligibility. All previously repeated college-level courses will be counted.
Transfer students must submit official transcripts from all previous colleges attended. If you have an unevaluated transcript with a print date that is more than three years old, you must submit a new one for evaluation. For those who transfer to Dallas College, all previous college transcripts must be received and evaluated by the deadlines listed below. If you are applying for financial aid, please be prepared to pay tuition and fees until financial aid is evaluated based on your transfer request and eligibility.
The deadlines for submitting transcripts for the next term are:
Fall - May 1, 2021
Spring - October 1, 2021
- For a student completing an associate degree program that requires 60 hours, the student must complete the degree within 90 attempted hours. The student will lose eligibility for additional financial aid to complete the program after 90 attempted hours.
- For a student completing a certificate program that requires 32 hours, the student must complete the certificate within 48 attempted hours. The student will lose eligibility for additional financial aid to complete the program after 48 attempted hours.
To regain financial aid eligibility, a student placed on Suspension must pay enrollment related expenses from personal resources until the minimum Satisfactory Academic Progress standards are met. The student's progress will continue to be reviewed at the end of each period of enrollment. Eligibility will automatically be reinstated for the next period of enrollment upon successful completion of a period of enrollment in which the student meets the required Satisfactory Academic Progress standards described in this policy.
Students with a Satisfactory Academic Progress status of Suspension may submit an appeal request. This appeal request MUST be typed or legibly written to the considerations listed below and must be presented as a complete packet with supporting documentation and submitted to the Financial Aid department through the FA Secure site by the designated deadlines. The request should include an explanation and adequate documentation of the reason(s) why the minimum Satisfactory Academic Progress standards were not achieved, and that the adversity has been resolved. Deadlines to submit appeals will be the end of the business day on the following dates: Fall-October 19, 2021 and Spring-March 22, 2022.
Students must be mathematically able to meet the minimum Satisfactory Academic Progress policy standards by the end of the requested period of enrollment. Aid can only be awarded and transmitted based on eligibility with a completed Financial Aid file. The maximum time period for this probationary period is one period of enrollment regardless of the student's enrollment. If the student fails to meet the Satisfactory Academic Progress Policy by their next period of enrollment, then they will become ineligible for all subsequent terms until either they meet the Satisfactory Academic Progress Policy, or another successful appeal is granted.
- All documents pertinent to the appeals process become part of the student's record. The decision of the Satisfactory Academic Progress Appeals Review Committee is final.
- A Financial Aid SAP Appeal Committee will be comprised of seven Dallas College team members representing Financial Aid (2), Instruction (1), Advising (1), Registrar (1), Disability Services (1), and Career & Workforce (1). Committee representatives will be identified by the chair/ leader of the respective workgroup/council and will serve for a period of two years.
- Students are responsible for payments that become due to the college while an appeal is being considered.
- Students with documented mitigating circumstances will submit a complete appeal packet by the deadline noted on the Financial Aid Appeal Form. Mitigating circumstances include:
- Active duty service or other service in the United States Armed Forces or Texas National Guard during a period in which the student was enrolled and is attributable to the failure to meet the Satisfactory Academic Progress policy.
- Personal illness, previously undisclosed disability, injury or accident (requires a written statement by a doctor, valid hospital records, accident and/or police report) which affected the student's academic performance.
- Death of an immediate family member or responsibility for the care of someone who is sick, injured or disadvantaged in which the provision of care affected the student's academic performance.
- Natural Disaster or Declared National, State or Local Emergency.
- The circumstance that impacted performance.
- What steps have been taken to remove the barriers?
- Describe student educational goals.
- How does the student plan to achieve success for this semester?
- Other items of importance.
- Incomplete appeals will be denied. Complete appeals will be considered for review.
- The Satisfactory Academic Progress Appeals Committee will review and notify the student of the decision through the email on file with the admissions office.
- If approved and it is mathematically possible for the student to meet the minimum Satisfactory Academic Progress policy standards by the end of the requested period of enrollment, then the aid will be awarded and transmitted based on eligibility. The maximum time period for this Probationary period is one period of enrollment regardless of the student's enrollment. If the student fails to meet the Satisfactory Academic Progress Policy by their next period of enrollment, then they will become ineligible for all subsequent terms until either they meet the Satisfactory Academic Progress Policy, or another successful appeal is granted.
- If denied, to regain financial aid eligibility, the student must pay the expenses related to the enrollment during the next payment periods until all Satisfactory Academic Progress Policy requirements are met.
Financial Aid Warning. Under a Financial Aid Warning a student is not meeting Satisfactory Academic Progress standards for Pace of Progress or Cumulative GPA and may continue to receive financial aid for one period of enrollment.
Financial Aid Max. Under a Financial Aid Max, which is a Financial Aid Suspension a student is not considered financial aid eligible and is not meeting the Satisfactory Academic Progress standards, however the student may be eligible for an Academic Reset. The Max status is assigned only when the student meets both of the Pace of Progress and Cumulative GPA yet has attempted college transferable hours in excess of 150 percent of the published length primary program of study.
Financial Aid Evaluation. Under a Financial Aid Eval, the determination of whether a student is meeting the Satisfactory Academic Progress standards and therefore considered financial aid eligible must be reviewed. Some reasons that this may occur include the student has reached the Maximum Time Frame or the student has not attended the Dallas College in the past few years.
Financial Aid Suspension. Under a Financial Aid Suspension a student is not considered financial aid eligible and is not meeting the Satisfactory Academic Progress standards for the next period of enrollment.
Period of Enrollment. A period of enrollment is equal to one term or semester with summer treated as one term for this purpose. For this purpose the Winter Term is included as part of the Spring Term and the May Term is included as a portion of the Summer Term.