Brookhaven College Geotechnology Institute
Room Reservation System 2014-2015
Promoting Earth Systems Science Education.

All campus and district employees are invited to book events at the Miles Building by contacting Curt Capetillo at cCapetillo@dcccd.edu or call 972-860-4725. Before contacting Curt, you will need the following information:

  • Official date and time of the meeting.
  • Expected attendance.
  • Provide the meeting coordinator's name, phone, and email address. If you are booking the room for an external group or individual, BCGI will need the contact information of the person responsible for the meeting logistics; preferably one contact person.
  • BCGI offers standard room arrangements for meetings: boardroom, round table, auditorium, and learner style layouts. Please visit http://www.brookhavencollege.edu/geotech/floorplan.aspx to view the room layouts. If the meeting requires a special setup, the coordinator must provide a diagram at the time of booking. Although BCGI will try to accommodate all meetings and room layouts, some days may be booked with limited setup options.
  • Larger events must provide liability insurance and if a campus rental fee is necessary, Curt will start the process at this time.

Fall is the busiest time for BCGI
24 hour cancellation notice
BCGI does not accept electronic reservations without prior consultation
Events can be scheduled 60 days prior to the actual event date. (60-day out rule)

Faculty, staff and student associations will be subject to the 60-day out rule; unless the event is hosted annually on campus. A DCCCD employee must be present for all student organization room bookings for the duration of the meeting.

Once the reservation is confirmed through Curt, the contact person for the meeting can expect an email from Venus Bullard within in 2 days of the initial booking. Thereafter, Venus will confirm the room layout, send a preferred caterer's list, and coordinate any pertinent details before the meeting is set to take place. If a tour of the facility is necessary, an appointment can be initiated at this time.

Melanie Gamble, director of BCGI, will continue to book industry events directly and coordinate the facility usage with Curt Capetillo.

Complete this form, then press your Enter key or click Submit to send your room request to Brookhaven College Geotechnology Institute.  For assistance, please e-mail Melanie Gamble.

Effective Aug. 15, 2009, any room setup changes MUST be requested in writing at least 10 days before the event. This assures sufficient notice to our facilities personnel.

If you are an off-campus entity, please help us serve you better by supplying the contact name and fax number of the coordinating individual. Brookhaven College Geotechnology Institute will work with them directly so there are no disappointments on arrival.

Thank you!

Note: Campus users must contact Brookhaven College Rooms before using this form.

Event Information
 Title:
Date:     Start Time:     End Time:
Room preparation requires one hour before and one hour after the event.
Planned number in attendance:
Contact Information
Contact Person:
Title:   Company:
Division/Department: Address Line 1:
E-mail: Address Line 2:
Telephone: City:
FAX: State/Province:
Country:
Zip/Postal Code:
Room Choice
Please indicate your first choice of room and, optionally, your second choice. If your plans include break-out sessions requiring more rooms, please submit a separate request form so that the break-out time can be differentiated from the overall event.
Room Occupancy First Choice Second Choice
Boonesville, H125 75-250
Spindletop, H126 25-90
Yates, H104 10-32
Mexia, H129 1-28
GeoLab, H105 1-25
PC Lab, H113 20
PC Lab, H112 10
Lobby  
Room Setup
Please indicate the type of room setup needed.
Setup Description
Boardroom closed square
Classroom chairs and tables
Reception chairs around perimeter
Round Tables six chairs per table, only available in Room H125 and Room H126
U-shaped 1 chairs on the outside
U-shaped 2 chairs both in- and outside
Theater chairs only
Other
Speakers
Will you need a speaker area?
 Yes     No     Undecided
If yes, what type of setup will you need?
 Podium     Table - How many will be seated at the speaker's table? 
Food and Beverages
Will food or beverages be served?
 Yes     No     Undecided
Would you like us to email a list of caterers to you?
 Yes     No 
Special Instructions

 

Click the submit button to send your room request to Brookhaven College Geotechnology Institute.
  
Page modified June 22, 2012.